Chat Logs

Chat Logs records conversations for the selected chatbot. Use it to understand what visitors ask, inspect chatbot answers, and identify source or instruction changes that will improve future responses.

Orkata uses conversation data to provide the service and show these logs. It does not use customer knowledge or chat logs to train Orkata-owned AI models.

Choose a conversation

The session list shows when a conversation started, a message preview, its message count, and its latest activity. Select a session to open the complete transcript. Select Show more when older sessions are available, or Refresh to load recent activity.

The conversation header shows the session date. Messages appear in the order the visitor and chatbot sent them.

Filter conversations

Select the filter icon above the session list to narrow the logs by:

• Date range, based on when each session started
• Confidence score, which includes a session when at least one completed assistant response is below the selected threshold

Choose a low confidence threshold to find conversations that may need knowledge or instruction improvements. The active-filter badge shows how many filter groups are applied. Select Clear to return to all sessions.

Export conversations

Open the three-dot menu above the session list and choose:

• Export JSON for structured conversations with messages, confidence details, retrieved-source references, and plugin UI parts
• Export CSV for one spreadsheet row per message, including session dates, roles, content, confidence, and source names

Exports include every conversation matching the active filters, not only the sessions currently visible in the sidebar. An export is limited to 5,000 conversations; narrow the date range or lower the confidence threshold when a larger export is rejected.

Conversation exports can contain personal or sensitive information entered by visitors. Store exported files securely and share them only with authorized people.

Read response details

An assistant response can show compact details below it:

• Confidence summarizes how strongly retrieval matched the visitor’s question.
• Credits shows the response’s AI credit cost.
• Time shows when the response was created; hover for the exact timestamp.
• Model identifies the model that generated the response.
• Sources shows how many stored knowledge snippets were used.

These details help diagnose an answer, but they are not a substitute for checking the source itself. A confident response can still be wrong when the source is outdated or contradictory.

Inspect retrieved sources

Select the source count on a response to open Retrieved Sources. The dialog shows the source name and the exact stored snippet retrieved for that answer. It may also show the chunk position within the source.

Use the evidence to decide what to fix:

• If the correct snippet was retrieved but the answer is unclear, revise the chatbot instructions or compare another model.
• If the wrong snippet was retrieved, improve source headings, separate unrelated topics, or add a focused Text or Q&A source.
• If no useful source was retrieved, confirm the information exists in a Trained source and is stated directly.
• If several sources disagree, update or delete the outdated copies and retrain.

Turn logs into improvements

Review a small sample regularly and group issues by cause:

1. Missing knowledge — add the approved answer to Q&A or Text.
2. Outdated knowledge — edit, replace, or recrawl the source.
3. Unclear behavior — revise instructions in Playground.
4. Wrong plugin trigger — make the plugin’s When to Use description more specific.
5. Account-specific request — provide a clear path to a person instead of inventing an answer.

After changing anything, ask the original message again in Playground and confirm the result.

Delete conversation history

Chat Logs does not delete individual sessions. To remove all conversations for this chatbot:

1. Open Settings.
2. Select Delete all conversations in the Danger Zone.
3. Review the confirmation and continue.

This removes chat sessions and messages but keeps the chatbot, plugins, settings, and Knowledge Base. The action cannot be undone.

Troubleshooting

A recent conversation is missing

Select Refresh. Confirm that you are viewing the same chatbot that handled the conversation.

Retrieved Sources is empty

Older or failed responses may not have stored retrieval evidence. For a new test, confirm that the chatbot has a trained source and send the question again.

The visitor message contains sensitive information

Avoid asking visitors for information you do not need. Use a Form plugin with carefully chosen fields when structured collection is required, and configure your receiving system appropriately. Delete all conversations from Settings when the whole chatbot history must be removed.

Next step

Learn how to organize and maintain the content behind these answers in Knowledge Base.